Job Posting: Parish Administrator - Full Time

St. Mary's Kerrisdale is seeking a full time Parish Administrator 

The salary range is $26-$29 per hour, plus benefits.  Anyone interested can apply by contacting Rev. Andrew Halladay at  ahalladay@stmaryskerrisdale.ca

CORE RESPONSIBILITIES 

1. Community Life/Parish Operations  

1. Record Keeping  

1. Safe Church Practices and Implementation  
2. Grant Management   
     

COMMUNITY LIFE/PARISH OPERATIONS  

• Assist clergy and staff in carrying out the mission and ministry of the church, specific role and tasks to be clarified in collaboration with the Rector or Priest-in-Charge 
• Help support parish groups/committees, and at the request of the clergy, assist in aspects of supporting community events.  
• Oversight of the main church calendar including booking space for user groups/tenant groups as well as ensuring that the parish and its various ministry groups have space for parish events/programs. 
• Coordinate with vendors and suppliers who come to the building. 
• Assist as needed with the weekly production and distribution of St. Mary's newsletter, "The Messenger" 
• As requested, design and create promotional materials using Canva. 
• Help coordinate parish volunteer activities and schedules and transfer the individual ministry schedules into the master rota as they are received from the ministry coordinators.  Print and post the Sunday morning ministry schedules on the appropriate bulletin board.
• Distribute readings and other relevant materials to parishioners.  
• Help office staff, ministry leaders, and parishioners in various tasks. Including, but not limited to:  

• Vestry Meeting/Annual General Meeting: (February) compile the Annual Vestry booklet using reports created by staff and volunteers.  Distribute the Vestry Report to the parish membership by both print copies and/or email as appropriate.
• Parish Council meetings - as needed, distribute materials to members of Parish Council and print one copy and post on the Parish Hall bulletin board and archive approved minutes each month. 
• Assist with printing materials and mailing labels and compiling materials into envelopes for the Annual Stewardship mailing(s) and other aspects of the parish Stewardship program. 

• Maintain and follow parish operations and office procedures manual and provide annual, and as requested, reports for the Parish and Synod office (including, but not limited to, the annual parochial report).  
• Help with specific areas of regulatory, legal and other reporting, related to property, insurance, liability, and third-party license usage. 
   

RECORD KEEPING  

• Maintain the Parish Roll and congregational management tools as well as permissions  
• Interface with Diocesan Archives about storage, respond in a timely fashion to information requests, and transfer material on a yearly basis as necessary.  
• Maintain an up-to-date Excel document of passwords and login credentials.  

SAFE CHURCH PRACTICES AND IMPLEMENTATION  

• Help coordinate background checks for staff and volunteers as required.  Keep records of dates of received background checks and required Safe Church programs and follow up when renewal is required.

GRANT MANAGEMENT   

• Research potential grant opportunities to support church programs and initiatives. 
• Prepare grant proposals and reports as requested by the Priest-in-Charge.
• Keep calendar for grants in progress and follow up with grant writer accordingly 

  The Parish Administrator, is the parish Privacy Officer, and is responsible for maintaining Church records and information in compliance with the Personal Information Protection Act of British Columbia and those directed by the Diocese of New Westminster.