Job Posting - Part Time Parish Administrator

St. Anselm’s is part of the Anglican Church of Canada and its parish boundaries include UBC, the University Endowment Lands, and the Musqueam village.  We are currently seeking a part-time parish administrator.  

Goals of the Position: 

• To provide office administration support to serve the needs of the parish. 

• The administrator will work to support the mission of St. Anselm's. To assist the positive image of St. Anselm's through providing a friendly and professional manner when answering the telephone, dealing with the public, and in the production of printed materials as required.  

• To support the Rector, the Parish Administrator is responsible for executing the day-to-day administrative operations of the church.  

Responsibilities of the position: 

Weekly: 

• Produces the bulletin using provided templates and materials in accordance with the direction of the Rector. 

• Answers phone messages and email in a prompt, friendly, and professional manner. 

• Uses established personal decision making skills to assess work flows to achieve successful completion of all weekly tasks. 

• Produces supporting materials for special services and bible studies. 

• Provides other administrative support for the parish, at the Rector’s discretion 

• Keeps social media and other media up to date as needed. 

• Gathers, prepares, and sends the weekly email message to the parish. 

• Maintains electronic calendar of bookings, events, meetings, and other necessary information to ensure smooth running of the building. 

• Other duties to be assigned from time-to-time. 

Monthly: 

• Assists lay members as they develop rosters for liturgical duties; check and distribute the schedule. 

• Prepares documentation to arrange bookings and rentals. 

• Prepares and sends quotes in response to approved rental enquiries. 

• Receives and handles cheques in accordance with established policy. 

• Prepares and distributes invoices for bookings and rentals. 

• Deals with conflict between tenants and the parish activities and intervenes as needed when tenants fail to follow agreements made. 

• Maintains office-filing systems, including computer hard drive and conventional paper files. 

• Ensures all records from vestry and other meetings as required are received and filed. 

• Maintains parish database using Power Church. 

• Maintains parish roll including weekly email database. 

• Produces and distributes print and electronic marketing materials (including on social media); edits, prints, and distributes correspondence from Rector and other church leadership. 

• Inputs the financial data as provided by the treasurer into the Power Church database. 

• Administratively supports ongoing parish social/fundraising events. 

• Other duties to be assigned from time-to-time. 

Yearly: 

• Compiles the annual report. 

• Facilitates parochial report submissions to the Diocese. 

• Maintains Screening in Faith, Police background Checks, and any other Diocesan mandated training program records in accordance with established policy as directed by the Diocese of New Westminster. 

• Facilitates general requests from parish leadership, membership, and clergy as is appropriate. 

• Conducts policy research for areas of action expressed via the rector/vicar (ie: Rental rates). 

• Other duties to be assigned from time-to-time. 

As required: 

• Assists with marketing and production of materials for special events. 

• Proactively reaches out to members of the parish with reminders for special events and tasks to be performed. 

• Acts as a liaison with external providers of services. 

• Other duties to be assigned from time-to-time. 

Accountability: 

• The Administrator reports to and is supervised by the Rector. 

• The Administrator adheres to the staff guidelines and the values which uphold them. 

• The Administrator's performance appraisal is the responsibility of the Rector. 

• Hours of position: 12 hrs. per week (three times a week, preferably Tue, Wed, Thurs) paying 27.85 an hour 

Personal  

• The Administrator is responsible to ensure balance in their life in which their physical, spiritual and relational needs are appropriately met. 

Interested applicants should apply via email to rector@stanselms.ca as soon as possible. 
Deadline June 19